Privacy Policy
Effective date: October 18, 2026 · Last updated: October 21, 2026
This Privacy Policy explains how OPENCBCT LLC, which operates AICBCT and rentalXray (“AICBCT,” “we,” “us”), collects, uses, shares and protects personal information when you use aicbct.com, our apps and related services (the “Services”).
1. Who this policy covers
Patients, dentists and clinic staff, CBCT owners, equipment renters, investors and visitors. Clinics that book patients through AICBCT remain responsible for their own patient records under their own privacy notices.
2. Information we collect
- Account information: name, email, phone, password, role (patient, clinician, CBCT owner), clinic name and license details.
- Booking information: selected clinic, appointment times, service requested, quotes and messages.
- Health and imaging information: CBCT/DICOM images, intraoral scans, AI reports, treatment plans and notes you or a clinic choose to upload. We treat this as sensitive information.
- Payment information: processed by our payment providers; we receive only limited details such as card type, last four digits and transaction status.
- Device and usage information: IP address, browser, device type, pages viewed and approximate location, collected through cookies and similar tools.
- Investor inquiries: name, email and any information you send when requesting updates.
3. How we use information
- To provide the Services: map search, bookings, image storage, AI analysis, quotes, scheduling and orders.
- To process payments, subscriptions, refunds and partner referrals you request.
- To send service messages such as confirmations and reminders.
- To improve safety, prevent fraud and comply with law.
- To send marketing or investor updates only where you have agreed; you can opt out at any time.
- To improve our models and services using de-identified data only, and never identifiable health images without your separate, explicit consent.
4. Health information and consent
We upload, analyze or share your imaging and health information only with your consent or at the direction of your treating clinic. Where AICBCT handles protected health information on behalf of a U.S. covered entity, we do so under a Business Associate Agreement as required by HIPAA. AI output is informational only and is not a diagnosis; it must be reviewed by a licensed professional before any clinical use.
5. How we share information
- Clinics you choose: when you book, request a quote or share a scan.
- Service providers: hosting, storage, AI imaging, payments, messaging and analytics vendors bound by contract to protect your data and use it only for our Services.
- Partners you select: such as financing or insurance-check providers, only after you choose to connect.
- Legal and safety: when required by law, to protect rights and safety, or in connection with a merger or acquisition, subject to this policy.
We do not sell personal information, and we do not share health information for advertising.
6. Cookies
Today we use only essential cookies and your browser’s local storage (for example to keep you signed in and remember your choices); we do not use analytics or advertising cookies. If we add them, we will ask for your consent first where required and update this policy. You can control cookies in your browser settings. We do not respond to Do Not Track signals, but we honor Global Privacy Control where required by law.
7. Retention
We keep information only as long as needed for the purposes above, to meet legal, tax and medical-record obligations, and to resolve disputes. Imaging you upload stays in your account until you delete it or close your account. Deleted or replaced files are removed from your account right away, but their encrypted copies are kept in our secure archive for up to 7 years and then erased, to meet medical-record, tax and dispute obligations and to protect against accidental loss; signed consent forms, messages with clinics and partner records are kept for 7 years for the same reasons. Archived copies are not used for any other purpose.
8. Security
We use encryption in transit and at rest, access controls, logging and vendor reviews. No system is completely secure; we will notify you and regulators of a breach as required by law.
9. International transfers
Information may be processed in the United States and other countries. Where required, we use appropriate safeguards such as standard contractual clauses.
10. Your rights
Depending on where you live (for example California, the EU/UK or Korea), you may request access, correction, deletion, portability, restriction or objection, and withdraw consent. We will not discriminate against you for exercising your rights. To make a request, contact us below; we may need to verify your identity.
11. Children
The Services are not directed to children under 18. A parent or guardian must manage any booking for a minor.
12. Changes
We will post updates here and notify you of material changes before they take effect.
13. Contact
OPENCBCT LLC · info@aicbct.com
Terms of Use
Effective date: October 18, 2026 · Last updated: October 21, 2026
These Terms govern your use of aicbct.com, the AICBCT apps and related services (the “Services”) operated by OPENCBCT LLC (“AICBCT,” “we,” “us”). By using the Services you agree to these Terms and our Privacy Policy.
1. Eligibility and accounts
You must be at least 18 and able to form a binding contract. You are responsible for your account, keeping your login secure and providing accurate information. Clinicians and CBCT owners must hold every license and registration required to operate their equipment and practice.
2. What AICBCT is — and is not
AICBCT is a technology platform that helps patients find imaging and treatment services and helps clinics offer them. AICBCT is not a dental or medical provider. Clinics and clinicians alone are responsible for examinations, diagnoses, imaging, treatment and their prices.
3. No medical advice; AI output
AI reports, consultations, treatment plans, drilling protocols and educational content are for information and planning support only. They are not a diagnosis or a substitute for professional judgment, and must be reviewed by a licensed clinician before any clinical use. In an emergency, call your local emergency number.
4. Bookings, payments and refunds
- Prices and discounts are set by each clinic and shown before you book.
- Patients use AICBCT for free — sign-up, booking, quotes and AI reports. Clinic memberships and any optional paid services are charged as described at checkout or sign-up.
- Cancellation and refund rules are shown before purchase; clinic-specific policies may also apply.
- Subscriptions renew automatically until cancelled; you can cancel anytime effective at the end of the billing period.
5. Third-party services
Some features connect to third parties such as maps, payment, AI imaging, financing, insurance, laboratory and equipment partners. Their own terms apply, and we are not responsible for their services. Financing is provided by independent lenders; AICBCT does not lend money or make credit decisions. Most service and product cards are links to independent partners — for example dental laboratories, implant and supply companies, lenders, insurance brokers, travel agencies, oral-care and whitening stores, and IT or education providers. The partner sells, contracts, ships and supports its own service. AICBCT may earn a commission, referral or advertising fee when you use a partner link; this never changes the price the partner charges you or how quotes are ranked. rentalXray, our equipment-rental partner, is owned by the same company as AICBCT (OPENCBCT LLC).
6. Your content
You keep ownership of images, scans and other content you upload. You grant AICBCT a limited license to host, process and share that content only to provide the Services you request. You confirm you have the right and consent to upload it.
7. Acceptable use
Do not misuse the Services, including uploading another person’s data without authorization, impersonating anyone, interfering with security, scraping, reverse-engineering, or using the Services unlawfully.
8. Intellectual property
The Services, software, AI models, designs and trademarks (including AICBCT, rentalXray, Guide Doc® and CBCTVIEW) belong to us or our licensors. No rights are granted except as stated in these Terms.
AICBCT™ and the AICBCT ring logo are trademarks of OPENCBCT LLC (U.S. trademark applications Serial Nos. 50178305 and 50178431, pending). GUIDE DOC® is a registered U.S. trademark of Benjamin Kim (Reg. No. 6,591,167), used under license by OPENCBCT LLC. You may not copy, reproduce, modify or reuse the text, images, characters, logos, card designs or software of the Services, or use a confusingly similar name or logo, without our written permission. Unauthorized use may violate U.S. trademark and copyright law.
9. Rewards campaign
AICBCT does not offer securities on the Services. Rewards pledges buy AICBCT service credits and perks only; they carry no ownership, interest or share of revenue or profit. Credits can be used only for AICBCT services and cannot be used to pay a dentist for treatment. They are not insurance or a discount health plan. Information on the Services is not investment, legal or tax advice. Forward-looking statements are not guarantees, and early-stage investments may lose all of their value.
10. Disclaimers
The Services are provided “as is” and “as available.” To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose and non-infringement. Features described as planned or in development may change or never be released.
11. Limitation of liability
To the fullest extent permitted by law, AICBCT will not be liable for indirect, incidental, special, consequential or punitive damages, or for the acts of clinics or third parties. Our total liability for any claim is limited to the greater of the amount you paid us in the 12 months before the claim or US $100. Some jurisdictions do not allow these limits, so they may not apply to you.
12. Indemnity
You agree to indemnify AICBCT against claims arising from your misuse of the Services, your content, or, for clinics, the services you provide to patients.
13. Suspension and termination
You may stop using the Services at any time. We may suspend or end access for violations of these Terms or to protect users, with notice where reasonable.
14. Governing law and disputes
These Terms are governed by the laws of the State of Illinois, USA, without regard to conflict-of-law rules. Disputes will be resolved in the state or federal courts located in Cook County, Illinois, unless applicable consumer law gives you the right to bring a claim where you live.
15. Changes
We may update these Terms. Material changes will be announced in advance; continued use after the effective date means you accept them.
16. Contact
OPENCBCT LLC · info@aicbct.com
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